Members of the audience who wish to address the Board are asked to complete the yellow card available at the entrance and submit it to the Board's Administrative Assistant. Speakers who have completed the card will be called when the item is reached on the agenda or, for non-agenda items, during the Public Testimony. Cards are to be turned in before the item is reached on the agenda. Please note that the meeting is being recorded. State law prohibits the Board of Education from taking any action on or discussing items that are not on the posted agenda except to A) briefly respond to statements made or questions posed by the public in attendance; B) ask questions for clarification; C) provide a reference to a staff member or other resource for factual information in response to the inquiry; or D) ask a staff member to report back on the matter at the next meeting and/or put it on a future agenda. (Government Code 54954.2(a)).

Staff Update on the 2015-16 Enacted State Adopted Budget

The Teaching, Learning and Educational Equity Department will present the components of the new English Learner Master Plan for SLUSD which has been developed to align with Common Core State Standards and the district’s strategic goals. The plan outlines programs and procedures that will ensure that English Learners acquire high levels of English and home language proficiency (whenever applicable), academic achievement, and skills that will lead to better access to post secondary opportunities. The content of the current draft of the new EL Master Plan will allow staff to begin the implementation of more effective EL programming in the district while aligning to the following board policies: BP 6174(a), BP 6174(b) and BP6174 (c).  

None

Based on Board of Education Policy 7310, staff will present the outcome of the community-led process to name the San Leandro Student Health & Wellness Center, a San Leandro Unified School District facility. Per Policy 7310, a Citizens Advisory Council was assembled, community input was gathered and a name that met the criteria set forth in the policy was identified and submitted to the board for approval. Based on the process, the name "Barbara Lee Center for Health & Equity" was identified. Congresswoman Barbara Lee represents District 13, which includes San Leandro. The Congresswoman is a longtime advocate of social justice, healthcare and education.

Staff recommends approving the name as identified by our Citizens Advisory Council: Barbara Lee Center for Health & Equity. 

Based on the guidelines set forth in Board of Education Policy 7310, the name Barbara Lee Center for Health & Equity is being recommended to the Board for approval as the name for the Student Health & Wellness Center, a San Leandro Unified School District facility.

N/A

Education Code Sections 60119 [as revised by Chapter 900, Statutes of 2004 and CCR, Title 5, Section 9531 (c)], requires the Board of Education to annually certify through a resolution as to whether each pupil in each school in the district has, or will have prior to the end of that fiscal year, sufficient textbooks or instructional materials, or both, in each subject, including English learners, in mathematics, science, laboratory science equipment for science laboratory classes in grades 9-12, foreign language, health classes, history-social science, and English/language arts, including the English language development component of an adopted program, consistent with the content and cycles or the curriculum frameworks adopted by the state board.  If the Board of Education determines that there are insufficient textbooks or instructional materials, or both, the Board of Education shall provide information to classroom teachers and to the public, setting forth the reasons that each pupil does not have sufficient textbooks or instructional materials and take action to ensure that each pupil has sufficient textbooks or instructional materials, or both, within two months of the beginning of the school year in which the determination is made.  This required public hearing informs parents and community about the compliance and statement of assurance for the pupil textbook and instructional materials sufficiency or insufficiency of instructional materials for the 2015-2016 school year and offers them the opportunity to address the Board regarding this matter.

 A public hearing will be held regarding the San Leandro STEM Academy Charter Petition.

The role of the Board is to hold this public hearing in accordance with Education Code Section 47605(b), “No later than 30 days after receiving a petition, in accordance with subdivision (a), the governing board of the school district shall hold a public hearing on the provisions of the charter, at which time the governing board of the school district shall consider the level of support for the petition by teachers employed by the district, other employees of the district, and parents. Following review of the petition and the public hearing, the governing board of the school district shall either grant or deny the charter within 60 days of receipt of the petition, provided, however, that the date may be extended by an additional 30 days if both parties agree to the extension.”

The public hearing is to meet the requirements by Education Code Section 47605(b).  The hearing provides the public the opportunity to make an oral or written presentation to the Board regarding the San Leandro STEM Academy Charter Petition.

a. Board President opens the Public Hearing

    Motion______     Second______    Vote_______     

b. Public Testimony

c. Board President closes the Public Hearing

     Motion______    Second                 Vote_______  

The report provides a summary of the suspensions and expulsions by race and ethnicity for the 2014-2015 school year.

The report provides a summary of the truancies for the 2014-2015 school year by sites.

The report provides a summary of the D's and F's attained by our secondary students during the 2014-2015 school year. The data is disaggregated by race and ethnicity.

These items are considered routine and may be enacted by a single motion. At the request of any member of the Board, any item on the Consent Agenda shall be removed and given individual consideration for action as a regular agenda item. 

.

When district-owned books, equipment and supplies become unusable, obsolete, or no longer needed, the Superintendent or designee shall identify these items to the Governing Board, together with their estimated value and a recommendation that they be sold or disposed of by one of the methods prescribe in law and administrative regulations.  With Board approval, the Superintendent or designee shall arrange for the sale or disposal of these items.  Please see attached. 

Board Policy 3270(a); Administrative  Regulations 3270 (a).

The vendor shall be responsible to the Superintendent as follows: 

• Provide advice to the Superintendent in the areas of School Finance and Facilities
• Provide training and advice to the District Chief Business Offices as required
• Provide training and advice to the District Director of Facilities and Maintenance as required
• Aid in the development of the district facility plan in preparation of a bond election
• Perform other consulting services as directed by the Superintendent

Ratify the June 2015 payroll in the amount of $5,904,905.08.

Approve the June 2015 Bill Warrants #88-50589810 - #88-50592502 in the amount of $2,275,805.67.

The Board of Education is being asked to approve the 2015-16 salary schedules for SLTA, CSEA and the non-contract management groups. These salary schedules reflect increases agreed to during negotiations for the 2015-16 school year. 

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State.  Many student teaching agreements are approved annually with each college/university.

Approval is requested to renew the student teaching agreement with Saint Mary’s College of California beginning August 15, 2015 to August 14, 2017.

There is no fiscal impact to the general fund.

The District maintains internships with colleges and universities throughout the Bay Area and State.  Many intern agreements are approved annually with each college/university. 

Approval is requested to renew the Memorandum of Understanding for Teaching Interns with Notre Dame de Namur University beginning July 1, 2015 to June 30, 2020.

There is no fiscal impact to the general fund.

The District maintains internships with colleges and universities throughout the Bay Area and State.  Many intern agreements are approved annually with each college/university. 

Approval is requested to renew the Memorandum of Understanding for Teaching Interns with Saint Mary’s College of California beginning August 31, 2015 to August 31, 2017.

There is no fiscal impact to the general fund.

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State.  Many student teaching agreements are approved annually with each college/university.

Approval is requested to renew student teaching agreement with Patten University beginning August 15, 2015 to August 14, 2017.

Companion Corporation provides two software programs for library and textbook automation.  The two software programs are used for the district's libraries.

Approve the contract renewal with Companion Corporation of library and textbook software for the 2015-16 school year.

$12,371 from Supplemental and Concentration Grants

Total cost of $19,500 from McKinley Title I funds approved by SSC in May, 2015.

Each year districts wishing to receive specific federal/state categorical program funds must submit the annual Consolidated Application (ConApp) for Funding Categorical Aid Programs. Attached is the 2015-2016 application. The District will continue to participate in the following programs: Title I, Title II, and Title III. The following schools are identified as Title I: Garfield, Jefferson, McKinley, Monroe, Washington, Wilson, Bancroft, and Muir. The ConApp collects information related to the various programs and affirms agreement with all legal assurances as required by state and federal statutes. The ConApp is now completed electronically on the Consolidated Application and Reporting System.

Approve the Consolidated Application, Part I, for Funding Categorical Aid Programs for 2015-2016.

None.

The District approved contracted services with Atherton Consulting in January, 2015 to enable the district to design, develop and execute a comprehensive communications plan in order to improve its overall communication strategy to ensure employees, families, and the community at large are well informed of district activities, goals, progress, etc. The plan also included a focus on using social media platforms to communicate continuously and efficiently to the community at large.  

This addendum continues our efforts with the scope of work to include: Logo rollout, PIO selection and coaching through summer months, and miscellaneous marketing and communications planning and support as needed.                        

Relias Learning will provide the Autism and Applied Behavior (ABA) Library to San Leandro Unified School District for the 2015-16 school year.  The ABA Library offers high quality, interactive video courses and is designed for staff implementing ABA services to individuals with autism and related developmental disabilities in a variety of settings. 

Staff recommends approval of the contract with Relias Learning for access to the Autism and Applied Behavior Analysis (ABA) Library.  

$8,000 of Title II funds

Attached is the "summary spreadsheet for all contracts $5,000 or less for fiscal year".

The spreadsheet will be provided to the Board at every board meeting if there are any contracts falling under this category. Detailed contract information will not be part of the Board packet but will be available for questions or inspection upon request.  For accounting purposes, each contract still requires submission of a requisition for approval by site administrator. All contracts require two signatures - Initiating Administrator and the Chief Business Officer or a Cabinet member.  This was approved by the Finance Committee on June 20, 2011. 

After the massive adoption of our newly revised board policies in May 2014, the board policy committee is conducting meetings this year to refine and further customize our updated board policies to meet the specific needs of the San Leandro Unified School District.  At our last meeting on August 18, 2015,  the Board Policy Committee made revisions to BP 5121/AR 5121 for Grading/Evaluation of Student Achievement and BP 5123/AR 5123 for Promotion/Acceleration/Retention.The suggested, revised board polices and administrative regulations are provided as attachments. 

Staff recommends the approval to Board Policy 5121, 5123 and Administrative Regulation 5121, 5123

None

Cost of $$9,500 to be paid:  $8,100 from Title 1 funds; $1,400 from site formula funds (this expenditure was approved by Washington's School Site Council and has been included within their Single Plan for Student Achievement)
 

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District.  The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget.  Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to 6 additional sites including Washington ES.

On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. 

The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (“informal bidding”) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration.  Under the Act,

1.         No bids are required for projects of $45,000 or less

• Employees may be used for the projects
• Allows for negotiated contracts
• Purchase Orders may be used       

2.         Informal bids may be used for projects of $175,000 or less

• Contractors must be prequalified, with the list annually update by each November

3.         Formal bidding procedures are required on projects of more than $175,000

Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required.  Staff solicited and received quotes from three contractors on the approved CUPCCAA Contractor list.  Romano’s Painting & Paperhanging, Inc., an SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of $36,100.  A Notice of Award was issued to Romano’s Painting & Paperhanging, Inc. on July 21.  The work was complete and accepted on August 12.

Staff recommends ratification of the CUPCCAA Contract with Romano’s Painting & Paperhanging, Inc. in the amount of $36,100 for the Exterior Painting at Washington

ES Project, funded through Measure M Savings. 

Ratify the CUPCCAA Contract in the amount of $36,100 with Romano’s Painting & Paper-hanging, Inc. for the Exterior Painting at Washington ES Project.

The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District.  The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget.  Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to 6 additional sites including Roosevelt ES.

On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. 

The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (“informal bidding”) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration.  Under the Act,

1. No bids are required for projects of $45,000 or less

• Employees may be used for the projects
• Allows for negotiated contracts
• Purchase Orders may be used              

2. Informal bids may be used for projects of $175,000 or less

• Contractors must be prequalified, with the list annually update by each November

3.         Formal bidding procedures are required on projects of more than $175,000

Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required.  Staff solicited and received quotes from three contractors on the approved CUPCCAA Contractor list.  Romano’s Painting & Paperhanging, Inc., an SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of $38,600.  A Notice of Award was issued to Romano’s Painting & Paperhanging, Inc. on July 21.  The work was complete and accepted on August 12. 

During construction, the District requested additional work per Change Order #1 consisting of exterior paint at additional exterior walls.  The total amount of Change Order #1 is $5,939.63.

Staff recommends ratification of the CUPCCAA Contract with Romano’s Painting & Paper-hanging, Inc. in the amount of $38,600, and Change Order #1 for $5,939.63, for a Final Contract Amount of $44,539.63 for the Exterior Painting at Roosevelt ES Project, funded through Measure M Savings.

Ratify the CUPCCAA Contract in the amount of $38,600, and Change Order #1 in the amount of $5,939.63, for a final contract amount of $44,539.63 with Romano’s Painting & Paperhanging, Inc. for the Exterior Painting at Roosevelt ES Project.

The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

All work required of the contractor, Romano’s Painting & Paperhanging, Inc., for the Exterior Painting Project has been performed and is now complete.  Retention payments are scheduled to be released based on the time frames in the Public Contract Code.

 The project was completed on August 12, 2015.  The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management).

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Approve the Notice of Completion (NOC) for the McKinley ES Exterior Painting Project.

Not applicable

All work required of the contractor, OnPoint Construction., for the Exterior Painting Project has been performed and is now complete.  Retention payments are scheduled to be released based on the time frames in the Public Contract Code.

 The project was completed on August 12, 2015.  The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management). 

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Approve the Notice of Completion (NOC) for the Wilson ES Exterior Painting Project.

Not applicable

All work required of the contractor, Romano’s Painting & Paperhanging, Inc., for the Exterior Painting Project has been performed and is now complete.  Retention payments are scheduled to be released based on the time frames in the Public Contract Code.

 The project was completed on August 12, 2015.  The project team included Harris & Associates (Project Management) and the Director of Facilities & Operations (Construction Management). 

Notice of Completion is subject to approval by the Board of Trustees per Contract Specifications.

Approve the Notice of Completion (NOC) for the Roosevelt ES Exterior Painting Project.

Not applicable

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District.  The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget.  Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to 6 additional sites including John Muir MS.

On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. 

The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (“informal bidding”) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration.  Under the Act,

1.         No bids are required for projects of $45,000 or less

• Employees may be used for the projects
• Allows for negotiated contracts
• Purchase Orders may be used    

2.         Informal bids may be used for projects of $175,000 or less

• Contractors must be prequalified, with the list annually update by each November

3.         Formal bidding procedures are required on projects of more than $175,000

Staff solicited bids through the CUPCCAA Informal Bid Process and invited bids through the Trade Journals and Builders Exchanges on June 18.  A mandatory pre-bid meeting was held on June 24 where 6 contractors attended.  Six bids were received and the bids were opened on July 2.  Diamond Painting Co. KK was the lowest bidder meeting all Contract & CUPCCAA requirements.  A Notice of Award was issued to Diamond Painting Co. KK on July 6.  The work was complete and accepted on August 18.

During construction, the District requested additional work per Change Order #1 consisting of exterior paint at the west wall of the gym, and the west wall of classroom wing, Building H.  The total amount of Change Order #1 is $6,600.

Staff recommends ratification of the CUPCCAA Contract with Diamond Painting Co. KK in the amount of $58,000, and Change Order #1 for $6,600, for a Final Contract Amount of $64,600 for the Exterior Painting at John Muir MS Project, funded through Measure M Savings.

Ratify the CUPCCAA Contract in the amount of $58,000, and Change Order #1 in the amount of $6,600, for a final contract amount of $64,600 with Diamond Painting Co. KK for the Exterior Painting at John Muir MS Project.

The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

September 17-23, 2015 marks the celebration of the 228th anniversary of the signing of the United States Constitution. The United States Constitution stands as a testament to the tenacity of Americans throughout history to maintain their liberties and freedoms and to ensure those unalienable rights to every American. The tradition of celebrating the Constitution was started by the Daughters of the American Revolution. In 1955, DAR petitioned Congress

to set aside September 17-23 annually to be dedicated for the observance of Constitution Week. The resolution was later adopted by the US Congress and signed into public law on August 2, 1956, by President Dwight D. Eisenhower.

The aims of the celebration are to:

• Emphasize citizen's responsibilities for protecting and defending the Constitution.
• Inform people that the Constitution is the basis for American's great heritage and the foundation for our way of life.
• Encourage the study of the historical events which led to the framing of the Constitution in September 1787.

Constitution Week is a great time to learn more about this important document and celebrate the freedoms it gave us.

The California School Boards Association (CSBA) announced the opening of their annual Legislative Awards Program.  For the past 29 year CSBA has honored current members of the state Senate an Assembly who work actively to improve our public schools, support local school board governance, and exercise leadership in the legislative arena. 

In 2014, the Board of Education nominated Assemblymember Rob Bonata - District 18 as the their nomination for the 2014 Legislative Awards Program Outstanding Legislator.  At the request  of Trustee Rosato at the June 23 Board meeting, the Board will consider nominating a member of the California State Legislature, the California Congressional delegation, or federal/state elective or appointed office for CSBA's 2015 Legislative Awards Program.  Nominees must be from within your District boundaries.  All nominations must be postmarked or received by September 11, 2015.  A board resolution limited to one page or  minutes showing the board action must accompany each nomination form. 

Attached is the 2015 Legislative Awards Program Award Criteria.

N/A

At the October 7, 2014, Board meeting, Trustee Rosato asked that once the new Board members were sworn in, a Board Governance workshop be scheduled.  On August 6, 2015, the Board approved the contract with  Education Leadership Services, Dr. Wendell Chun, Consultant, to provide a  Board Governance workshop on Board Leadership and Governance and assist the Board in developing protocols for effective governance. 

On March 20, 2015, the Superintendent and Board of Education participated in the Board Leadership and Governance workshop, conducted by Dr. Wendell Chun.   The handbook reflects the governance team's work on creation of a framework for effective governance.  This involves ongoing discussions about unity of purpose, roles, norms and coming to agreement on protocols for formal structures that enable the governance team to continue to perform its responsibilities in a way that best benefits all children.

A copy of the Draft Governance Handbook is attached for review.  

AB86/AB104 requires that member representatives of all regional consortia for adult education,including those of the Mid-Alameda County Consortium (MACC) Member Schools, be officially designated by their respective governing bodies.  Consortia must report formally nominated or approved designees to the state in order to ensure compliance as a condition of release of consortium funds.  CDE and the Chancellor's Office have requested that such reporting occur as soon as possible and no later than October 31.

Staff is recommending that Adult School Principal Bradley Frazier be the designated member representative to the MACC for San Leandro Unified School  District.  

Approve the designation of Adult School Principal Bradley Frazier as San Leandro Unified School District's official designated member representative to the Mid-Alameda  County Consortium.

The District Staff has prepared a list of Transportation Vendors whom are qualified to transport students on field trips and other events to sites away from the District (within or outside the County Limits).  

SLUSD set forth to advertise this bidding process in the Argus and Daily Review, on the dates of July 31, 2015 and August 7, 2015, respectively, for the request to contract for bus transportation services for school activities.  In accordance with California Education Code 39800, SLUSD would receive up to, but no later than 2:00 o’clock P.M. on August 12, 2015, sealed bids for the awarding of contracts for bus transportation services for school activities, including field trips, athletic team trips, and/or any other school sponsored trips as required by SLUSD, for transportation services, on an as needed basis.

Each bid had to conform and be responsive to the invitation, the Information for Bidders Form, the Specifications, and all other documents comprising the Contract Documents.  In particular, the following documents were required:

1. A certificate of Insurance, covering automobile liability single limit/accident up to $5 Million and declaring that SLUSD as additionally insured
2. A SPAB (School Pupil Activity Bus) Certification for Bay Area Auto Services
3. A CHP 292 or CHP 393 which is a form that shows the California Highway Patrol has inspected the vehicle and found that it complies with applicable laws and regulations.
4. A signed San Leandro Bus Transportation Contract

A contract would be awarded to responsive, responsible bidders meeting the specifications, as determined by the District.  The District reserves the right to reject any or all bids, to accept or reject any one or more items of a bid or to waive any irregularities or informalities in the bids or in the bidding.  The bid will be awarded to multiple firms on a non-exclusive basis.  No bidder may withdraw its bid for a period of 30 days after the date set for the opening of the bids.

The District received 3 bids before or at 2:00 PM on August 12, 2015.  Based on a check of the required documents of the bid package, the District verified that these vendors listed below have met the requirements of the Public Contract Code.   Each site administration has the flexibility, depending on the needs (distance, time of day, time of the year, etc.) of negotiating an appropriate transportation service from this approved list of bus vendors.

The three vendors who submitted qualifying bids, and in the order of bid ranking are as follows:

1. First Student
2. Sierra Pacific Tours
3. Royal Coach

A chart has been attached showing the rankings of the transportation vendors with their transportation rates. 

In addition: a Charter Bus Check List has also been attached which will be used each time a school site uses a transportation vendor' service.

Staff recommends approving the three vendors who submitted qualifying bids, and in the order of bid ranking are as follows:

1. First Student
2. Sierra Pacific Tours
3. Royal Coach

Site Budget Funding

To the Board of Education:

The District has no scheduled board meetings during the month of July or for the first part of August (thru August 24th, 2015).  District staff during this time may need to award contracts for either ratification or review, as required, by the District's governing board at subsequent Board meetings.  

Approve ratification of summer contracts

Annually, the Food Service department contracts with a company to provide routine maintenance for all refrigeration in the District and to service and repairs as needed during the school year. Food provided to the students and staff in our district must be stored in refrigeration at the correct temperature according to HACCP rules and regulations.  Annual deep cleaning and preventative maintenance of key food service equipment is performed to ensure proper and reliable operation and to prevent the possibility food loss.  Routine maintenance also provides more efficiency of operation and longer life of the equipment. The total cost varies from year to year depending on the age of our equipment but we have estimated $20,000 for the 2015-2016 school year. 

District Staff has issue CAL-Cards to key administrators for procuring limited services for the District.  The District Staff recommends issuing CAL-Cards to key administrators based on the following list:
 

District Personnel                                                                       Credit Limit

Superintendent                                                                                  $10,000  Current

Deputy Superintendent                                                                      $10,000  Current

Assistant Superintendent-Human Resources                        $  5,000

Superintendent - Business                                                                $  5,000

Director – Teaching, Learning, Ed. Equity                                $  5,000

Director – Instructional Tech., Assessments                           $  5,000

Director – Facilities & Operations                                                      $  5,000

Director – Business Services                                                             $  5,000

Director – Food and Nutrition Services                                     $  5,000

Director – Special Services, Student Services                         $  5,000

Assistant Director – Tech. Assessment, Research                            $  2,500

Assistant Director – Teaching, Learning, Ed. Equity                      $  2,500

Assistant Director – Teaching, Learning, Ed. Equity              $  2,500

Approve Cal-Card Expansion

SLUSD would like to contract with School Works, Inc. for the purpose of providing a Demographic Study and a Developer Fee Study.  Demographic Study evaluates future enrollment projections, both by school site and for the entire district, facility utilization.  

Developer Fee Study determines the maximum amount of development fees the District is allowed to collect to meet the needs of the impacts caused by new development projects.

Approve Contract with School Works, Inc.

The District maintains student teaching agreements with colleges and universities throughout the Bay Area and State. 

Approval is requested for a new student teaching agreement with the Academy of Art University beginning August 1, 2015.

There is no fiscal impact to the general fund.

This proposal  for Special Education technical assistance and program development is a result of a comprehensive analysis of the special Education program in the San Leandro Unified School District.  In response to the FCMAT study, SLUSD staff will work with Strategic Consultation for Schools to ensure improvements in key areas that impact Special Education programming and its fiscal impact on the general fund.  The key areas of work include: a special education task force, identification processes, program design, compliance, communication, staffing and assessment.  SLUSD staff will work closely with Strategic Consultation for Schools to meet improvement outcomes in both general education and special education that impact overall student performance and fiscal responsibility in the district.  This work will occur in phases ensuring that deliverables for each phase are met.  This contract for services is for Phase Three of the work.  Please see the attached proposal for outcomes of Phase Three.

Staff recommends approval of quote for contracted services between San Leandro Unified School District and Public Consulting Group, Inc. for 2015-16 school year.

$66,250 from one time discretionary monies

In the fall of 2014; the Teaching, Learning and Educational Equity Department formed the English Learner Program Redesign Work Group as an initial step to aligning current programs and services offered to English Learners in SLUSD to California Common Core State Standards, new ELD standards, state policies and district policies.

As a result of this redesign work, a new English Learner Master Plan for SLUSD has been developed that is aligned with the district’s strategic goal of ensuring high levels of achievement, access and equity to English Learner students. The plan outlines programs and procedures that will ensure that English Learners acquire high levels of English and home language proficiency (whenever applicable), academic achievement, and skills that will lead to better access to post secondary opportunities.

The EL Master Plan includes guidelines on: proper identification and placement of English Learners; access to effective learning pathways and specialized programs and services; appropriate staffing and professional development; meaningful parent outreach and involvement; internal monitoring and evaluation of programs and services.Approval of this draft of the new EL Master Plan will allow staff to begin the implementation of more effective EL programming in the district.

BP 6174(a)

BP 6174(b)

Staff recommends the approval of the English Learner Master Plan for the San Leandro Unified School District. 

None

Approve contract for the design and development of a comprehensive website, logo design, social media, marketing and strategic plan for the Student Health & Wellness Center.

Staff recommends approving contract with MKTG Kings for the design and development of a comprehensive website, logo design, social media, marketing and strategic plan for the Student Health & Wellness Center.

$12,000.00. Funded through City of San Leandro grant funding identified for the Student Health & Wellness Center.

Approx. $18,000 Supplemental and Concentration Grants

The Student Health & Wellness Center is launching a Digital Fab Lab Entrepreneurial Program that includes instruction on digital fabrication tools, including a laser cutter, 3-D printer and vinyl cutter.

Staff recommends approving the purchase of a PLS 4.75 Professional Laser System by Universal through Paton Group, an educational vendor.

$18,995.00. Funded through a City of San Leandro grant authorized for the Student Health & Wellness Center.

Approve Proposal # 1279 for the fabrication and installation of exterior signage at 2251 Bancroft Ave. (Student Health & Wellness Center) by Calinoi Print, Packaging & Strategy. Signage includes both the E. 14th and Bancroft Ave. sides of the facility.

Staff recommends the approval of the proposal to fabricate and install exterior signage at 2251 Bancroft Ave. (Student Health & Wellness Center).

$9,984 current funding has been approved and allocated for this item through the Measure B: School Modernization Funds

Learning to type has become a very important skill.  While students have regular access to devices in the San Leandro Unified School District, many students only have very basic typing skills.  Students will have access to this program at school and at home.  Since the program is web based, it works on Macs, PCs and Chromebooks.  The curriculum was reviewed by the Board Curriculum Committee on August 18, 2015.

Approve the Contract Renewal Between Typing Pal and the San Leandro Unified School District for personalized typing software for San Leandro Students all SLUSD school sites. This is a contract for the 2015-2016 school year.

$5,878 Supplemental and Concentration Grants

The Department of Teaching, Learning, and Educational Equity is working with secondary school teachers and administrators to realign our current courses and develop new courses to reflect shifts toward Common Core State Standards, Next Generation Science Standards, 21st Century Learning Skills, and A-G eligibility requirements.  These new courses, course revisions, and course title changes reflect the on-going course alignment work the district is conducting. 

Board Policy 6143

Staff recommends approval of New Courses, Course Revisions, and Course Title Changes for our middle and high schools courses: Comprehensive Literacy Skills, Study Skills Middle School (new courses); World Geography (course revision); English 1, 2,3,4 for SD (course title change).

none

Schools that use technology, such as Google Apps for Education, need a way to assure that students are safe using these educational tools.  Gaggle uses technology to flag student email and Google Docs for inappropriate content.  Content that is flagged is reviewed by an actual person.  If it is deemed inappropriate, students will receive a warning email.  If they receive more than one, these emails will be blocked.  If an email or Google Docs involves threats or cyber bulling, District level administrators will be contacted on their cell phones.  If no administrator is able to be contacted, the police will be contacted.   

Staff recommends the approval of the annual contract between Gaggle and SLUSD.

$44,000 Supplemental and Concentration Grants

In the Spring of 2015, Alameda County Office of Education received a California Math and Science Partnership (CaMSP) grant from the California Department of Education to implement the Science Partnership for Instructional Innovators (SPFII).  SPFII is a professional development partnership aimed at transforming science teaching and learning in predominately low-income schools serving underrepresented minority students and English language learners.  The Partnership targets teachers in the upper elementary and middle school grade bands for intensive and ongoing professional development while focusing on building organizational capacity within and amongst partners.  

Approve Memorandum of Understanding Between Alameda County Office of Education and San Leandro Unified School District to advance the goals and objectives of the CaMSP Science Partnership for Instructional Innovation (SPFII) Project for the 2015-2016 School Year

None 

In order to support the implementation of Common Core State Standards and to promote equitable educational opportunities, the District seeks to enter into a partnership with Crescendo Education Group to provide training and support on building quality systems for assessment of student learning in our secondary schools. 

Board Policy 5121

Staff recommends approval of Memorandum of Understanding between San Leandro USD and Crescendo Education Group for the 2015-2016 school year.

$37,180 Supplemental and Concentration Grants

New non-public school placement and agency contracts for the school year 2015-2016.

Approve non-public school/agency contracts as listed for the 2015-2016 school year.

Please see attachment ("Quick Summary") below for detail.

$1,081,780.20 - Special Education Funds

Measure M, the $50.1 million school facilities bond approved by San Leandro voters in November of 2010 is providing new construction and modernization projects at all athletic facilities and exteriors throughout the San Leandro Unified School District.  The original project list has been funded, as well as several additional projects made possible through savings. One of the Measure M Savings projects is the Exterior Painting Project at Bancroft MS, first recommended to the Board of Education on April 21, 2015 with a $500,000 budget.  Subsequently on June 23, the Board made a decision to affect curb appeal at more sites and altered the project to include allocation of the $500,000 budget to 6 additional sites including McKinley ES.

On May 20, 2014, the Board adopted Resolution No. 14-24 to become subject to the Public Contract Code section 22000 et seq., and the California Uniform Public Construction Cost Accounting Act. 

The Act establishes a uniform cost accounting standard and allows for an alternate method for bidding of public works projects (“informal bidding”) by local public agencies. Benefits of becoming subject to uniform public construction cost accounting procedures pursuant to the Act include informal bidding procedures, greater leeway in the execution of public works projects, a streamlined awards process, improved timelines of project completion, and simplified administration.  Under the Act,

1.         No bids are required for projects of $45,000 or less

• Employees may be used for the projects
• Allows for negotiated contracts
• Purchase Orders may be used           

2.         Informal bids may be used for projects of $175,000 or less

• Contractors must be prequalified, with the list annually update by each November

3.         Formal bidding procedures are required on projects of more than $175,000

Since the estimate for this project was less than $45,000, the CUPCCAA informal bidding procedures were not required.  Staff solicited and received quotes from three contractors on the approved CUPCCAA Contractor list.  Romano’s Painting & Paperhanging, Inc., an SLUSD approved CUPCCAA Contractor, was awarded the Contract based on their negotiated Proposal amount of $35,700.  A Notice of Award was issued to Romano’s Painting & Paperhanging, Inc. on July 21.  The work was complete and accepted on August 12.

Staff recommends ratification of the CUPCCAA Contract with Romano’s Painting & Paperhanging, Inc. in the amount of $35,700 for the Exterior Painting at McKinley ES Project, funded through Measure M Savings. 

Ratify the CUPCCAA Contract in the amount of $35,700 with Romano’s Painting & Paper-hanging, Inc. for the Exterior Painting at McKinley ES Project.

The costs of the approved Measure M projects are funded from the November 2010 Measure M Bond and Bond Savings.

On February 4, 2014, the Board of Education received a presentation from Philip J. Henderson, Attorney at Law, Orbach Huff Suarez & Henderson LLP, on the Lease-Leaseback (LLB) Construction Project Delivery Method Available per Education Code Section 17406, which the District will use to deliver some of the bond construction projects in 2014.

On August 12, 2014, the Board of Education approved the construction contract, in the amount of $1,000,000, for the health clinic portion only, with MW Logic, Inc., for Project #14-06 for the School Based Health Center Construction Project. At that meeting, the Board was informed that staff would bring forward a change order for seismic work and the demolition of interior walls for the wellness center portion only ($380,000), which would be funded by Redevelopment Agency funds.

On September 9, 2014, the Board of Education approve, after receiving a staff recommendation that it would be more efficient and cost effective to build the health and wellness center in one phase, approved the transfer of $1.2 million from the Developer Fee/Redevelopment Fund (Fund 25) to the Building Fund (Fund 21) in order to complete the entire project in one phase.

On December 9, 2014, the Board of Education approved Amendment No. 1, in the amount of $1,408,491, to the lease lease-back contract with MW Logic, Inc., for the completion of both portions of the School Based Health and Wellness Center, increasing the contract to a total of $2,408,49.

On February 10, 2015, the Board of Education approved Change Order No. 1, in the amount of $66, 453, to the lease lease-back contract with MW Logic, Inc., for addressing unforeseen conditions, which included the truss repair, asbestos abatement, revising wall ties, locating the sewer, and removing a draft stop.

On April 21, 2015, the Board of Education approved Change Order No. 2, in the amount of $81,285, to the lease lease-back contract with MW Logic, Inc., for addressing additional unforeseen conditions: asbestos abatement discovered in the mastic used to attach the existing mirrors, additional duct runs that were not shown on the as-builts, relocating 2 supply plenums that were not shown correctly on the as-builts, installing a back flow preventer required by EBMUD, additional seismic blocking and hold downs.

On June 23, 2015, the Board of Education approved Change Order No. 3, in the amount of $111,866, to the lease lease-back contract with MW Logic, Inc., for permit and project-related delays, as well as addressing improvements and unforeseen conditions, including an upgraded dance floor per the owner’s request, additional roof shingles, roof abatement to achieve a longer warranty, painting the side walls of the building to mitigate the water seepage issue, replacing the valley gutter in the parking lot, for extended overhead for MW Logic due to permit and project related delays, and the installation of conduits from the School Based Health and Wellness Center to the Adult School administrative building for Internet connectivity for addressing additional unforeseen conditions: asbestos abatement discovered in the mastic used to attach the existing mirrors, additional duct runs that were not shown on the as-builts, relocating 2 supply plenums that were not shown correctly on the as-builts, installing a back flow preventer required by EBMUD, additional seismic blocking and hold downs.

In order to complete the project Staff forecasts an additional appropriation of $400,000 will be needed. 

Change Order No. 4, in the amount of $124,525 to the lease lease-back contract with MW Logic, Inc.,  will allow for the construction of a trash enclosure,  additional conduit for internet connections, replace 3/8” roof decking with ½”, infill existing skylights due to installation of roof decking, furring out walls, and installing additional lighting in the dance studio.  Change Order #4 will be paid from the additional appropriation of $400,000 leaving $275,475.

The remaining $275,475 will be needed to fund Change Order #5 for $95,000.  The remaining $180,475 will fund the building sign, unfunded health center equipment, unfunded health center construction, and a contingency.

Approve the additional appropriation of $400,000.

Approve Change Order No. 4 to the MW Logic Lease-Leaseback Contract, in the amount of $125,525, for the construction of a trash enclosure, additional conduit for internet connections, replace 3/8” roof decking with ½”, infill existing skylights due to installation of roof decking, furring out walls, and installing additional lighting in the dance studio.

Miscellaneous Receipts for June 2015, in the amount of $19,779,264.95, has been deposited in the Treasury of Alameda County.

The regulations of the Williams lawsuit settlement require school districts to complete “Quarterly Complaint” reports that document the number of complaints for textbooks and instructional materials, teacher vacancies and misassignments, and facilities conditions. Additionally, effective January 2008, as a result of settlement with the California State Department of Education, districts are required to implement the Valenzuela Settlement Legislation (Assembly Bill 347). This legislation requires that districts offer services for two consecutive years following grade twelve to students who did not pass the CAHSEE by the end of their 12th grade. Additionally, the legislation requires that students and families have the opportunity to file a complaint against the District for not fulfilling this requirement. Notification regarding the complaint process is integrated into the Williams Complaint form which is posted in every secondary classroom as required. For the period April-June 2015, the District did not have any complaints.

• Wednesday, September 9, 2015
• Tuesday, September 22, 2015, Celebrating Schools, location TBD
• Tuesday, October 13, 2015
• Tuesday, November 10, 2015
• Tuesday, December 8, 2015
• Tuesday, January 12, 2016
• Tuesday, January 26, 2016, Celebrating Schools, location TBD
• Tuesday, February 9, 2016
• Tuesday, March 8, 2016
• Tuesday, April 12, 2016
• Tuesday, May 10, 2016
• Tuesday, May 23, 2016, Celebrating Schools, location TBD
• Tuesday, June 7, 2016
• Tuesday, June 21, 2016